Operations Manager
Administrator

Position: Operations Manager (Recent Job)

  • No. of Openings 1
  • Category Accounting
  • Job Location 26
  • Job Level Junior Level
  • Salary 25000 - 40000
  • Education Level Masters Degree
  • Experience Upto three years
  • Expiry date Nov 24, 2019 (Expired)
Job Description

Job Description

  • Monitor and manage the overall operations of the organization including Administration and Finance 
  • Plan, oversee, and arrange program-based logistics for smooth and efficient operations 
  • Track and ensure recurrent expenditures and program-related expenses like payroll, rent and utilities are paid on time 
  • Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings, and receipts and for the recording of all revenue transactions 
  • Manage grantor contracts and maintain archival and administrative files 
  • Assist and lead the fundraising-related activity conducted by the Foundation 

Financial Management :

  • Provide and interpret financial information 
  • Monitor and interpret cash flows predicting future trends 
  • Manage all bookkeeping following the organization's policies and prevailing policies of the state with all required supporting documents 
  • Act as a liaison with auditors to ensure periodic auditing is carried out 
  • Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards 
  • Responsible for disbursement of staff salary and other payments in a timely manner 
  • Responsible for making accurate payments to suppliers, consultants, and other external parties 

Reporting :

  • Provide weekly, monthly, quarterly, and annual financial reports 
  • Ensure that quarterly expenses statements of partners are provided 
  • Conduct weekly meeting with the supervisor to review the financial status of the organization 

Administrative Work :

  • Maintain a documented system of Financial, Procurement & HR policies and procedures 
  • Manage and monitor biometrics for all staff 
  • Manage and maintain petty cash fund with daily reporting to the supervisor 
  • Manage and monitor stockpile every month 
  • Manage leave cards and leave forms for all staff 
  • Oversee and manage the organizational calendar 

Partnership :

  • Facilitate the partner organizations to improve their accounting and internal control system as appropriate 
  • Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly 

Budget Management :

  • Forecast cash flow positions, and available funds for the smooth operation of the projects 
  • Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements 
  • Manage the preparation of the organization's annual and budget 
  • Report to management on variances from the established budget, and the reasons for those variances 

Communication and Documentation :

  • Ensure strong and timely documentation from human resources to finance and logistical aspects 
  • Communicate with the team, BODs, stakeholders, and donors for the activities 
  • Manage and communicate admin related information to the team as needed, and during the weekly meeting 
  • Conduct one on one meeting for any admin related issues with the team 
This job has been expired on 2019-11-24
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