Position: Operations Manager (Recent Job)

Job Description

• Monitor and manage the overall operations of the organization including Administration and Finance 
• Plan, oversee, and arrange program-based logistics for smooth and efficient operations 
• Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are paid on time 
• Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions 
• Manage grantor contracts and maintain archival and administrative files 
• Assist and lead the fundraising related activity conducted by the Foundation 

Financial Management :

• Provide and interpret financial information 
• Monitor and interpret cash flows predicting future trends 
• Manage all bookkeeping following the organization's policies and prevailing policies of the state with all required supporting documents 
• Act as a liaison with auditors to ensure periodic auditing is carried out 
• Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards 
• Responsible for disbursement of staff salary and other payments in timely manner 
• Responsible for making accurate payments to suppliers, consultants and other external parties 

Reporting :

• Provide weekly, monthly, quarterly, and annual financial reports 
• Ensure that quarterly expenses statements of partners are provided 
• Conduct weekly meeting with supervisor to review the financial status of the organization 

Administrative Work :

• Maintain a documented system of Financial, Procurement & HR policies and procedures 
• Manage and monitor biometrics for all staff 
• Manage and maintain petty cash fund with daily reporting to the supervisor 
• Manage and monitor stockpile every month 
• Manage leave cards and leave forms for all staff 
• Oversee and manage the organizational calendar 

Partnership :

• Facilitate the partner organizations to improve their accounting and internal control system as appropriate 
• Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly 

Budget Management :

• Forecast cash flow positions, and available funds for the smooth operation of the projects 
• Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements 
• Manage the preparation of the organization's annual and budget 
• Report to management on variances from the established budget, and the reasons for those variances 

Communication and Documentation :

• Ensure strong and timely documentation from human resources to finance and logistical aspects 
• Communicate with the team, BODs, stakeholders, and donors for the activities 
• Manage and communicate admin related information to the team as needed, and during the weekly meeting 
• Conduct one on one meeting for any admin related issues with the team .

Other Specification:

Apply Instruction

The deadline to apply for the position is Sunday, November 24, 2019. For priority consideration, please send your resume and a cover letter to [email protected]. Please mention the position and your name on the title of each document, for example: [Operations Manager]_[Your Name]. Only applications that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls will be entertained.