Position: Logistics Manager (Recent Job)

Job Description

Programme Support

• The LM reviews with programme staff projects’ to set or adjust operational solutions according to their needs;
• advises on procurement procedures in project’s procurement planning stage;
• coordinates and supports programme objectives through timely procurement of goods and services;
• coordinates and supports deliveries and distribution from warehouses;
• oversees effective transport planning and utilisation of project vehicles.

Human Resources & Capacity Development

• The LM participates in recruitment of logistics team;
• Trains, capacitates and supervises the logistics team in adherence to PIN logistics and procurement guidelines;
• manages evaluations and salary reviews of the logistics team;
• trains and supports programme staff in procurement procedures;
• oversees training of drivers.

Procurement

• The LM oversees identification of suitable and reliable suppliers, vendors, providers and contractors of goods and services in support of programme implementation in accordance with PIN procurement guidelines;
• encourages and supports programme staff in proper planning of purchases in cooperation with HoSO and/or CD maintains measures to secure anti-corruption, transparency and cost efficiency perception of country programme procurement;
• manages procurement and purchases of programme items as well as office/compound items and services;
• oversees management of purchase requests and tender processes (creation of tender notices and tender folders, collection of bids, envelope opening sessions, approval of evaluation reports);
• enforces usage of all required forms, documents and approvals for procurement;
• oversees timely and systematic archiving of all documentation in ELO and maintains physical archiving of hard copies;
• oversees negotiations with local suppliers and contract management;
• maintains the database of PIN suppliers, controls application documents and verifies suppliers in databases, including the black list of suppliers;
• places orders with suppliers and ensure clear communication about delivery terms;
• assures that all purchase assets meet needs of the programs including technical inspection of assets.

Compliance

• The LM follows the PIN’s Code of Conduct and the Key PIN Policies and educates his/her team on this matter especially in relation to procurement;
• assures compliance with donor procurement requirements;
• assures compliance with PIN administrative and procurement guidelines;
• follows, respects and encourages her/his team to use PIN’s administrative management systems ELO and NAVISION.

Safety & Security

• The LM knows and adheres to PIN Safety and Security Policy with all associated parts;
• is responsible for setting up safe working and living environment for all PIN staff; 
• along with Security Officer acts as the country programme focal point for medical or other emergency. 

Logistics & Administration

• The LM ensure safe, efficient and cost-effective transport of staff and materials/goods;
• in line with PIN’s Logistics handbook and Process manual, establishes accountable and functional supply chain logistics and warehousing systems, following PIN stock management guideline;
• supervises management of warehouses and stocks;
• supervises and ensures periodic stock counting and reconciliation with accounting and program departments;
• ensure rational vehicle utilization, maintenance, fuel consumption monitoring and controls systems;
• oversees smooth supply delivery to implementation areas/distributions;
• coordinates, supports and supervises field offices’ operational management;
• supervises drivers and ensures relevant training;
• cares for the technical aspects of the country programme, including offices and IT and initiates innovative solutions leading to improved operation;
• oversees functioning office management with all related services;
• ensures proper asset management in accordance with PIN Assets guideline;
• produces reports for the CP management and represents logistics department in the management;
• acts as an HQ focal point for all logistics and procurement related matters in cooperation with Finance Manager and with focus on efficiency, creates and oversees logistics budgets for office, warehouse, compound/guesthouse, fleet and transport management;
• follows up the payment process with the finance department to ensure obligations to suppliers are fulfilled;
• is in charge of regular monitoring of operational spending, based on which implements improvement so cost effectivity is always secured.
• Adhere and ensure adherence to PIN Code of Conduct and key policies including Child Protection Policy and Safeguarding Policy.

Job Specification

• More than 2 years on a similar position
• Contract duration December 31, 2019
• managerial skills, teamwork skills, interpersonal skills, logical reasoning, organizational skills, numerical and analytical skills, decision-making skills, accountability, adaptability, attention to detail, ability to plan ahead and deal with unexpected changes, ability to motivate others, IT skills