Position: Finance and Admin Associate (Recent Job)

Job Description

Major Function:

To conduct both financial and administrative works of the project and organization (as required). 

Major Duties and Responsibilities:

• Accounting: Prepare the cash journal and finance reports, bookkeeping and ledger posting. Conduct the internal audits of the project and monitor the transaction of the requisition and cash flow, and also monitor all bank deposits and payments
• Reporting and Documentation: Documentation of financial transactions by entering account information into the system on regular basis. Prepare or assist in the drafting of various periodic financial or administrative reports dealing with payables and receivables and cash flow
• Budgeting:  Oversee the planning and preparation of required budgets for different program activities as per the significance, urgency, and deliverable of the outputs
• Compliance: Implement and update/upgrade the financial policies, procedures and directives and internal control mechanism of the organization in coordination with the CEO and Organization Board. Cross verify (compliance and relevancy) all financial transactions done by project staffs
• General Administration: Provide the overall general administrative support to the staffs including the maintenance of attendance register, contracting, logistical arrangement and maintenance of project document folders (staff, contracts, incoming and outgoing letters, etc.) 
• Asset Management: Maintain office equipment, materials, and properties along with keeping a record of the office supplies, materials, and equipment
• Inventory Management: Manage inventory and physically verify as per need, and also prepare the inventory report of furniture and office equipment
• Coordination and Assistance: Create strategic alignment across departments for the achievement of shared goals and objectives. Interact frequently with staffs, interns, and volunteers and assist in the implementation of ongoing organizational project