Position: Administration and Finance Assistant (Hot Job)

Job Description

• Prepare vouchers and process payments for all the financial transactions.

• Support AFO to maintain complete sets of books of account according to the principles of accounting and update it on a daily basis.

• Assist in preparing trial balance, bank reconciliation statement and status of fund on a monthly basis and verify the accuracy of the statements and books of accounts.

• Assist in preparing periodic Financial Reports (Quarterly Reports with Cash Position, Variance Analysis, etc.) to be submitted to UNDP.

• Assist to NPM and AFO to prepare and revise Annual Work Plan and Quarterly Work Plan for the advance request.

• Keep complete personnel files and records such as leave records, attendance records, service contracts, etc.

• Maintain vehicle log book, inventory of office supplies and put in place proper internal control system.

• Keep records of Non-Expendable Equipment (NEE), conduct physical verification at least once a year and prepare report on annual physical verification of NEE to be submitted to UNDP.

• Assist and facilitate the NIM Audit as well as Internal Audit conducted by UNDP.

• Maintaining petty cash, advance payment and settlement etc.

• Assist in preparing appointment letter, Agreement, Memo and ToR as per requirement.

• Support to organize seminar and other training programmes for functional group, professional staff group and logistics management.

• Support to financial monitoring and support to stakeholder and implement partner as per requirements.

• Ensure Gender and Social Inclusion (GESI) related plan and budget on the Annual Work Plan and project activities.

   

   

Job Specification

• The candidate must be computer literate and must be fluent in writing and speaking English.
• Previous experience in the development projects will be an added advantage.
• Work prioritization and ability to multitask.
• Ability to maintain a high level of accuracy, confidentiality concerning financial and employee files.
• Excellent interpersonal skills.
• Shares knowledge and experience.
• Positive, constructive attitude.
• Ability to work and act under pressure with discretion in politically sensitive environment with a minimum of comfort.
• Responds positively to critical feedback and differing points of view.
• Ready to work independently, under tight deadlines.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
• Ability to work in a multi-cultural team environment with a positive attitude.
• Highest standards of integrity, discretion and loyalty.

Apply Instruction

Weblink for application: https://jobs.undp.org/cj_view_job.cfm?cur_job_id=75821